Finance Director

Healing Paws Rescue is seeking a candidate who enjoys implementing effective and efficient financial systems, and who will thrive working as part of a committed team of nonprofit professionals whose mission is to strengthen the collective voice, leadership, and capacity of nonprofits to enrich the lives of animals. An ideal candidate is detail-oriented and able to manage fast-paced and complex deadlines and excels in the area’s nonprofit financial administration and management. Position Summary the Finance Specialist plays a critical role in ensuring that Healing Paws Rescue financial systems comply with Generally Accepted Accounting Practices, (GAAP), as well as HPR’s Board and fiscal policies and all federal, state, and local legal requirements. The Finance Specialist maintains records of financial transactions, posts transactions, and maintains HPR’s chart of accounts. The Finance Specialist verifies, allocates, balances accounts by reconciling entries, and maintains general ledger.

Duties & Responsibilities

•  Ensure financial systems and procedures are conducted in compliance with Generally Accepted Accounting Procedures (GAAP) in accordance with HPR Board and fiscal policies, and all other applicable local, state, and federal regulations and laws.

• Maintain appropriate segregation of duties and other internal controls.

• Review and reconcile accounts payable transactions and activities.

• Process and oversee accounts receivable transactions and activities.

• Process and perform activities related to cash flow, bank account reconciliation, and month-end expense allocation.

• Process transactions related to HPR’s general Operating funds and Board-designated reserve fund, in accordance with HPR’s investment policy.

• Maintain journal entries for deferred and prepaid transactions.

• Maintain grant release schedules, and process monthly and quarterly grant releases.

• Prepare monthly bank reconciliations for financial transactions processed through: Quickbooks (accounting system), (training fees, member dues, and donation tracking).

• Maintain cash projection schedule, which is prepared at the beginning of the fiscal year.

• Produce monthly financial statements, program dashboards and supporting narrative analysis for regular meetings with the Finance Committee, Board, and Management Team.

• Maintain general ledger system.

• Reconcile petty cash account.

• Work with program managers and directors to prepare budgets for grant proposals and provide financial reports for grants.

• Support the annual audit process through paperwork preparation, footnote preparation, assisting auditor in 990 filing and respond to other auditor requests.

• Prepare annual 1099 and tax returns.

• Provide Operations Manager with necessary financial information for the processing of local, state, and federal agency registrations.

• Manage financial systems for fiscally-sponsored projects in accordance with HPR’s fiscal sponsorship contracts.

•  Under the direction of the Executive Director, prepare annual budget, budget re-forecasts, and financial analysis and projections.

 

•  Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles (GAAP).

• Experience with nonprofit grant and contract administration.

• Proficiency in MS Excel (intermediate to advanced) and experience with accounting software, including Sage Accpac.

• Strong ability to anticipate and address problems.

• Excellent time management and organizational skills with the ability to manage and meet multiple deadlines, with a high level of attention to detail.

• Excellent communication skills and an ability to work collaboratively.

• Knowledge of and interest in nonprofits and the communities they serve.